EDINBURGH ATHLETIC CLUB

NOTICE OF AGM

Date:                    Monday 24th November 2014

Venue:                Meadowbank.

Time:                   7.30pm (papers for review prior to the    

                             meeting will be available from 7pm)

 WHO CAN ATTEND?

Fully paid-up members 17 years of age and over as at the Annual General Meeting shall be entitled to vote in the affairs of the Club and to hold Office.

REQUIREMENTS:

Twenty fully paid-up members, who are eligible to vote, shall form a quorum at any General Meeting.

PURPOSE:

1. Receive and consider the Secretary’s report.
2. Receive and consider the respective Commissions’ reports.
3. Receive and consider the Annual Financial Statement and Independent Examiners report.
4. Elect the Executive Committee, co-opted members and Trustees. It is proposed to increase the number of elected Trustees.
5. Appoint independent examiner from out-with the Executive Committee and Commissions to examine the books of the Club.
6. Review the classes of membership and the respective annual subscription fees to be paid during the ensuing year.
7. Review the payment of Honoraria recommended by the Executive and vote approval if thought appropriate.
8. Consider any competent proposals, which must have been lodged in writing with the Secretary before the meeting.
9. Consider at the Chairman’s discretion, any other competent business.
10. A proposal has been received to offer lifetime membership to athletes who compete at the Olympic or Commonwealth Games. If the proposal goes ahead an amendment to the constitution will be required as noted in the underlined below.
11. Amendment to the constitution and rules of Edinburgh Athletic Club (version 5):

6.4. The Annual General Meeting shall have power to appoint as an Honorary Life Member any member whose special services to the Club (including competing at the Olympics and Commonwealth Games) have, in the opinion of the Meeting, qualified the member for such a position and any such Honorary Life Member so appointed shall be exempt from payment of the annual subscription. Honorary life Members shall be eligible for appointment to any office and have all the rights of a fully paid member. The election of Life Members will be made, if approved, only on the recommendations of the Executive Committee to whom nominations must be made in writing not less than one month before the date of the AGM.

ELECTION OF OFFICE BEARERS:

• Most members of the Executive Committee have put themselves forward for re-election, the following people wish to step down:
  • Vice President – Ian Cunningham
  • Treasurer – Ian Cunningham

Vacancies have arisen for:

• Vice President –  Executive have put forward Yvonne Jones
• Treasurer – Executive have put forward Graeme Dunn
• Trustees – Executive have proposed Graeme Dunn, Yvonne Jones and Alex McEwan

Anyone wishing to put their name forward for any of the above positions must do so in writing to the Secretary (Lynn Allan) 7 days in advance of AGM date in accordance with constitution:

• Nominations for election to the Executive Committee must be by members at the Annual General Meeting and only with the agreement of the nominee.

CURRENT EXECUTIVE, CO-OPTED MEMBERS AND TRUSTEES:

Executive Committee:

Honorary President:                             Barry Craighead

President:                                             Moira Maguire

Vice-President:                                     Ian Cunningham

Secretary:                                             Lynn Allan

Treasurer:                                            Ian Cunningham

Welfare officer:                                   Marjory Cook

Membership Secretary:                       Brian Nisbet

Parents Committee Chairperson:      Yvonne Jones

Co-opted / Commission members:

Track Convener:

Endurance Convener:              Alex McEwan

Youth Convener:                     Yvonne Jones

Athlete Representatives:          Martin Ferguson & Susan McKelvie

Under 17 and Senior Women:             Bob Moxey & Bill Walker

Team Management:                 Anne Scott

YAL Convener:                       Enid Johnstone

Minute Secretary:                     Moira Nisbet

Trustees:

Bill Walker

Pat Sinclair

Ian Cunningham – resigned

Barry Craighead

Moira Maguire